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Publishing Shifts
Publishing Shifts

How to publish your rota, and send an email to staff altering them to their schedule.

Matt Taylor avatar
Written by Matt Taylor
Updated over a week ago

Publishing your rota is an essential step, as if you don't publish your rota, your employees will not be able to see what they are due to work! πŸ€·β€β™€οΈ

Publishing your rota will make the following happen:

  • Your employees will receive an email telling them their shifts for the upcoming week.

  • Employees will be able to see their shifts, and shift notes, in their mobile app.

This Article will Cover:

When to Publish shifts? πŸ€·β€β™€οΈ

How to Publish Department Shifts πŸ‘©πŸ»β€πŸ³

When to Publish Shifts? πŸ€·β€β™€οΈ

You should publish your rota when you have finished rota-ing for that week, and would like your employees to know what shifts they are due to work.

How to Publish Shifts πŸ“†

To publish all shifts on the rota, simply click the green Publish All Shifts button in the top left corner of the page.

How to Publish Department Shifts πŸ‘©πŸ»β€πŸ³

You are also able to publish shifts by department, to do this, you can click the Publish Department Shifts button on the right hand side of the page.

This will publish shifts for only that department.

What if Changes need to be made After Publishing? πŸ€·β€β™€οΈ

Once shifts have been published, you will still have the option to amend them further by editing the rota. To make staff aware of any changes, you will need to resend shifts.

To send staff another email to make them aware of a shift change, go to the Rota Menu (top left corner) and select Resend Shifts. This will resend the shifts via email, only to the affected staff.

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