How to set up and process your Tronc on Opsyte

Matt Taylor avatar
Written by Matt Taylor
Updated over a week ago

This article will cover the following topics:

If you have any other questions regarding Tronc that aren't covered here, please feel free to drop me a message

What is a Tronc?

A tronc is a separate organised pay arrangement sometimes used to distribute tips, gratuities and service charges.

If your employees get payments through a tronc the person who runs the tronc - called a troncmaster - must run a payroll and report the information to HM Revenue and Customs (HMRC).

You must tell HMRC who the troncmaster is so that they can set up a PAYE scheme for the tronc.

Setting Up Tronc on Opsyte

Firstly, navigate your way to the Staff Module, then down to Tronc.

Once here, you will be presented with an overview of all employees from your company, along with relevant tronc information, such as their approved hours, service points, the week's tronc points and their £ / Hour after tronc has been applied.

This is where you will set up your employee's service points. In the "Service Points" column, you will see a pencil icon next to each employee's total. By default, these will be set to zero.

Click the pencil to input the intended service points for each employee - this will bring you to the following window:

Here you will need to input the employee's service points, the week ending date that these changes apply from and the reason for the change. For set up purposes, you can input the reason as "setup". If you change tronc points in the future, simply just input a short reason why the tronc points are changing, e.g. "promotion".

The two sliders should be slid to green, this will enable your tronc to be paid from your service charge, and will allocate the tronc according to the tronc points you set up.

Once this has been done for every employee, your tronc will have been set up!

Approving Tronc

Tronc needs to be approved weekly, this is done by clicking the green "Approve Tronc" button at the top right corner.

Payroll will not be able to be finalised until tronc has been approved for each week in the Payroll Period.

Making Deductions from Tronc

You can make deductions for a number of reasons, such as, wastage, theft or payroll costs. You are also able to enter a negative figure should you wish to add more money to the tronc.

To make deductions from tronc, you will need to click the black "manage deductions" button at the top right, which will bring you to the following screen:

You will need to input the amount of money you wish to be deducted from the tronc, and then click "save changes".

Tronc Settings

Found in Other Company Settings, this section allows you the option of whether holiday/sick leave shifts are counted in tronc hours. To find your company settings, you will need "admin" level permissions.

Click on the "four squares" icon at the top right corner, which will bring you to your admin menu, then click "Company Settings". In the list that appears, you will see "Tronc Settings". The following window will appear:

If you wish to change any of the settings, set the slider to green and then click "save changes".

How is the Service Charge allocation calculated?

Service charge allocations are distributed via a points system. Please see our very simple table below, showing two employees. Points times hours equals an allocation, that if divided by the total gives a % of the total pot to be allocated to the individual.

Did this answer your question?